Executive Assistant

We are seeking an Executive Assistant to the Regional Legal team (Asia, Middle East & Australia (“AMEA”)

We are looking for a responsible Executive Assistant to provide personalizedadministrative support in a well-organized and timely manner to the AMEA Legal team.You will work on a one-to-one basis on a variety of tasks related to the team’s workinglife and communication.

Responsibilities

• Acting as the point of contact between the Regional General Counsel and his staff
• Screening and directing communications and distribute correspondence.
• Handling requests and queries appropriately
• Manage diary and schedule meetings and appointments.
• Make travel arrangements.
• Collate expense submissions.
• Record Minutes of meetings when needed.
• Produce reports, presentations, and briefs.
• Maintain and mine various registers/databases.
• Devise and maintain office filing system.
• Conduct basis legal research.
• Provide support to Integrity related matters
  
  

What we’re looking for:

• Proven work experience as a Personal Assistant
• Knowledge of office management systems and procedures
• MS Office (Word, Powerpoint, Excel) and English proficiency
• Outstanding organisational and time management skills
• Up to date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload.
• Excellent verbal and written communications skills
• Discretion and confidentiality
• PA diploma or certification would be considered an advantage.
• An ability to work with all nationalities, personalities and cultures.