HR Administrator

Job Title: HR Administrator

Location: Dubai, AE

Employment Type:

Permanent

Our client:

Our client, a global digital print and branding agency are currently recruiting for an HR Administrator to join their team in Dubai, UAE. The HR Administrator is responsible for ensuring that all administrative processes run smoothly within the human resources department

Your Responsibilities:

PRO Management:

• Coordinate, manage and monitor PRO activities;
• Coordinate and manage all PRO requirements;
• Provide PROs with all necessary documents needed to complete each specified activity;
• Discuss the steps that should be taken to complete each activity in the most efficient, cost-effective way.
  
  

Administration:

• Work closely with the administration department to ensure that online event accreditation is completed in a timely / efficient manner;
• Maintain staff files (hardcopies and softcopies), including all ID copies and documents relevant to each person’s employment;
• Scan new / renewed ID copies & format them into jpeg and pdf formats;
• Monitor staff document / ID expiry dates and process renewals
• Monitor / process all company registrations renewals;
• Arrange medical insurance cover for employees;
• Create and revise standardised employee letters;
• Report all ongoing and future requirements to the HR Director;
• Book plane tickets for work-related travel.
  
  

Financial

• Create cash requests for all PRO activities;
• Monitor PRO payment reports;
• Create expense reports for issued cash cheques;
• Create expense reports for all HR-related costs;
• Manage and maintain petty cash issued to the HR department.
  
  

HR Policies & Procedures

• Update standardised company policies and documents;
• Prepare company-wide public holiday notifications;
• Prepare staff letters, enforcing new / existing company policies and procedures; Recruitment
• Place job adverts; contact recruitment companies with details of open positions and / or place advertisements online;
• Contact potential candidates and schedule interviews;
  
  

Onboarding and Offboarding

• Coordinate employee onboarding and offboarding procedures;
• Arrange for all required items for new employees (mobiles, laptops, rental vehicles, etc.).
  
  

Employee Management

• Submit requests for staff hardware requirements (mobiles, vehicles, accommodation furniture, etc.);
• Nurture a positive working environment;
• Monitor staff accommodation and room allocations;
• Collect and record all employee requests, complaints, and notifications, reporting them directly to the HR Director.
  
  

Training & Development

• Assess training needs;
• Monitor expiration dates of training certificates.
  
  

Payroll

• Enter employee overtime on to the payroll system.
  
  

Your Qualifications:

• Bachelors degree in HR or related field
• Over 3 years experience with HR working within the UAE
• Excellent English communication skills
• Good knowledge of UAE labour law and visa processes
• Great communication skills, enthusiastic, team-player, sociable, friendly
• Experience in managing the PROs and allocating tasks to the admin department is mandatory
  
  

Halian Group:

With over 20 years of experience, we have come to understand that innovation is the only way to provide agile, practical solutions that transform businesses and careers.

Our resourcing and smart services help you to realize tomorrow’s potential. Discover the amazing things possible when you bring the right people and the right technologies together.

HR Administrator in Dubai, AE