Personal Assistant

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support our CEO in both professional and personal capacities. This role involves a hybrid working arrangement, requiring flexibility to work both remotely and in the office. The ideal candidate will manage a diverse range of responsibilities, from handling business matters to managing personal errands and appointments. This position demands a high level of discretion, reliability, and adaptability.

Key Responsibilities:

• Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements, including flights, accommodations, and ground transportation for both business and personal trips.
• Screen and manage all forms of communication, including emails, phone calls, and correspondence, ensuring prompt and appropriate responses.
• Prepare agendas, compile meeting materials, and take detailed minutes. Follow up on action items and ensure timely completion.
• Assist with the planning and execution of various projects, events, and initiatives as directed by the CEO. This may include research, data analysis, and coordination with internal and external stakeholders.
• Draft, proofread, and edit documents, reports, presentations, and other materials as required.
• Prepare detailed travel itineraries for personal travel. Manage travel expenses, ensuring timely submission of expense reports. Handle personal expenses including credit card and debit card transactions.
• Assist with personal errands and appointments, such as scheduling and managing doctor's appointments, coordinating pet care (including veterinary appointments), and managing personal travel arrangements for vacations.
• Maintain the highest level of confidentiality and discretion in handling sensitive personal information.
• Manage personal credit card and debit card usage, ensuring accurate tracking of expenses and adherence to budget guidelines.
• Build and maintain strong relationships with key stakeholders, both internal and external to the organization.
• Coordinate with office staff, household staff, and service providers to ensure a smooth and efficient office and home environment.
• Coordinate pet-related activities such as grooming and veterinary appointments.
  
  
  

Skills & Qualifications:

• A bachelor's degree in business administration, Communications, or a related field is preferred.
• Minimum of 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar role supporting C-level executives, with experience in handling both professional and personal tasks.
• Strong organizational and time management skills, with the ability to prioritize tasks and work efficiently under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other software and tools (e.g., project management tools, CRM systems).
• Excellent at managing multiple tasks with strong communication skills and high professionalism, capable of adapting to changing priorities without supervision.
• Skilled in organizing and prioritizing tasks, efficiently working under pressure to meet deadlines.
• Experience managing personal financial transactions and handling confidential information securely.
• A valid UAE driving license and Car is a must.
  
  
  

Additional Requirements:

• Willingness to work flexible hours, including occasional evenings and weekends as needed.
• Ability to travel domestically and internationally as required.
• Valid driver's license and reliable transportation for personal errands.
  
  
  

Compensation

• Competitive salary, including a vehicle and fuel allowance of AED 8,000 per month.