Executive Assistant

JOB TITLE

Executive Assistant | MAF Properties | Shopping Malls

Role Summary

The position is responsible to perform various secretarial and general office works including diary management for the line manager effectively and in a timely manner to ensure smooth day to day functioning in the assigned area.

ROLE PROFILE

• Type various executive correspondences take notes and transcribes dictations.
• Manages the general administration and office procedures to ensure the timely completion of tasks.
• Co-ordinate and liaise with all Department Heads / Managers in the office as per Line Manager’s instructions for periodic Status Reports, arranging staff meetings, etc.
• Attend to telephone calls for the Line Manager including routine inquiries and complaints etc. Screen the calls and direct accordingly.
• Maintain Line Manager’s schedule and calendar and take responsibility for time allocation. Well plan the office priorities and keep projects and deadlines in mind. Accordingly arrange meetings for the Line Manager including travel arrangements.
• Receive incoming mail, faxes and help Line Manager to sort, action & filing.
• Draft routine response letters for minor issues for Line Manager’s approval.
• Assist the Line Manager in related data collection and perform basic research in preparing various reports and proposals.
  
  

Requirements

• Very good performance of Ms Office (Excel, Word, PP, Database)
• Very good performance of Outlook
• Very good English level especially writing.
• Minimum 5 – 7 years’ work experience in handling Secretarial tasks / Diary Management and in general Office Administration activities for senior management in a reputed Organization in a similar role.
• Very good organisation skills
  
  

What We Offer

• At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
• Work in a friendly environment, where everyone shares positive vibes and excited about our future.
• Work with over 50,000 diverse and talented colleagues, all guided by our Leadership Model.