Administrative Specialist

JOB TITLE

Administrative Specialist | MAF Global Solutions | Facilities Management

Role Summary

The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.

ROLE PROFILE

• Office Supplies: Maintain inventory of office supplies and equipment, Place orders for supplies as needed, ensuring timely delivery , and Coordinate with vendors for procurement and pricing.
• Meeting Coordination: Schedule and coordinate meetings, reserving rooms and sending out invitations .Prepare meeting materials and ensure all necessary equipment is available.
• Facilities Maintenance: Assist with facility maintenance tasks, such as reporting repairs and coordinating with maintenance staff. Ensure compliance with health and safety regulations.
• Document Management: Maintain and organize files, both physical and electronic. Assist with document archiving and retrieval. Coordinate with external couriers for document delivery.
• Internal Communication: Liaise with other departments within the organization to address facility-related issues. Provide administrative support to facility management staff.
• External Communication: Coordinate with vendors and service providers for facility maintenance and repairs. Respond to inquiries and requests from tenants or visitors.
• Event Planning: Assist with planning and coordinating facility-wide events or meetings.
• Data Entry: Input data into various systems as required.
  
  

Requirements

• University graduate
• 4-5 years of work experience as an Admin/Document controller/coordinator
• Very good command of English (Written and spoken) is a must.
• Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data entry. Proficiency in Excel is a must.
• Communication Skills:Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
• Organization Skills: Ability to prioritize tasks and manage multiple projects simultaneously.
  
  

What We Offer

• At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
• Work in a friendly environment, where everyone shares positive vibes and excited about our future.
• Work with over 43,000 diverse and talented colleagues, all guided by our Leadership Model.