Assistant

Responsibilities

• Provide general administration support to IWM Dubai office, supporting office administrative activities
• Manage calendar for SEO of IWM Dubai, coordinate and arrange meetings, video/conferences and handling of bookings for business trips, claims submission etc
• Ensure logistics are in place for new staff onboarding/departure logistics
• Support visitors from other offices for desk under coverage: IT set up, managing calendars, coordinating with their assistants, logistics around their meeting while in Dubai, etc.
• Key training administrator for IWM Dubai in managing all Training activities, such as scheduling of training plans, booking of facilities & maintenance of training attendance records
• Organize and coordinate for IWM events including vendor/fund house/business partners, annual dinner (s), department related events business onsite/offsite meeting
• Submit purchase request for IWM related cost and ensure proper approval
• Any other administrative support and/or ad hoc initiatives as deemed necessary
• Handle the DIFC portal for license renewal and adhoc requests
• Monitor and maintain office and pantry supply inventory and place orders as necessary.

Coordinate with the CRES team to oversee office services, including maintenance and repairs, cleaning, and security

Requirements

• Minimum 5 years’ experience of relevant work experience
• Professional, pro-active with strong organization skills with maturity and flexibility in supporting various activities
• Have strong sense of responsibility and attention to detail
• Flexible to work as a team and also be able to work independently
• Good client orientation and communication skills
• Ability to handle pressure and constantly moving schedules
• Proficient in MS Office
• Knowledge of DIFC area and DIFC portal would be an added advantage