Receptionist

G+D makes the lives of billions of people around the world more secure. We create trust in the digital age with integrated security technologies in three business areas: Digital Security, Financial Platforms and Currency Technology. We have been a reliable partner for our customers for over 170 years with our innovative solutions for SecurityTech! We are an international technology group and traditional family business with over 14,000 employees in 40 countries. Creating Confidence is our path to success. Trust is the basis of our co-operation within G+D.

The whole world trusts us when it comes to physical or digital currencies. We increase the security and efficiency of the cash cycle in collaboration with central banks and the entire currency industry. As the market leader in advanced currency management, would you like to join us in shaping the future of payments?

Scope and Purpose:

• To welcome visitors and clients, receive and route telephone calls and provide administration support in the office.
• To deal with queries from the public and customers.
  
  
  

Key Result Areas & Responsibilities:

• Welcome visitors to the office, assist them in making appointments, assure their comfort and direct them to the proper staff or service
• Deal with enquiries from the public, staff and pass messages on to other members of staff
• Answer telephones; screen and forward calls and /or record and forward messages accurately
• Receive, sort, distribute and dispatch mails and couriers within the office; file correspondence and other materials as required
• Verifying courier invoices & forwarding to Finance Department
• Maintain hard copy and electronic filing system of visitors
• Order supplies related to office stationeries, pantry and coffee machine and maintain stocks and records
• Business travel administration – maintain and update the records of business trips of staff, distribute BTA forms to concerned staff and provide an overview of employees’ presence status by means of ‘Staff Notifications’
• Checking FCO Advice for all Business Travels and take necessary steps
• Arrange meetings, book and prepare Conference rooms and arrange hospitality
• Make arrangements for monthly birthday parties
• General administrative and clerical support
• Distribution of Invoices – Downloaded from the LES site (intranet)
• Distribution of Etisalat Bills
  
  
  

HR Support

• Assist the HR Team with the following tasks:
• Prepare the new-joiner starter kit such as stationeries, laptop, ID, access card, network access, and that workstation is in place
• Keeping up to date employee record electronically to ensure accurate information
• Maintain Employee Tracker for new-hires, leavers, leave management, digital and physical files
• Updating Personnel files
• Recruitment (arranging interviews, conference rooms etc.)
• Checking FCO advice for all business travels and taking necessary actions
• Annual Air Ticket Encashment Payment
  
  
  

Job Requirements:

• Bachelor’s degree from a reputed university.
• One-three years relevant experience.
• Familiarity with current Windows operating systems (as applicable) and proficiency in required software, including currently supported versions of Windows applications such as Word, Excel, etc.
• Good verbal and written communication skills
• Knowledge of administrative and clerical procedures
• Customer service orientation