Team Administrator

Description

The Role

Department: Entity Governance and Compliance

Location: Dubai

Role: Team Administrator

Hours: 08.30 - 17.30

The Role

Due to a period of growth, an exciting opportunity has become available for an experienced Team Administrator. The successful candidate will work with the Entity Governance and Compliance team (EGC) in Dubai, providing administrative support to EGC and helping to establish/implement systems, procedures and processes to facilitate a high level of client service both to our clients and to the Business.

The EGC team provides a full range of company secretarial support to offshore companies registered in the Abu Dhabi Global Market (the ADGM), the Dubai International Financial Centre (the DIFC) Jebel Ali Free Zone (the JAFZ), the British Virgin Islands (the BVI) and the Cayman Islands.

Key Responsibilities

General Administrative Assistance

• Providing administrative support/assistance to EGC.
• Arranging for the profiling of all third-party costs to Chrome River.
• Co-ordinating with the Finance Department to prepare invoices, arrange for payment of invoices, keeping track of statements of account and ensuring the timely collection of receivables.
• Arranging for matter openings to include conducting conflict searches, collating and submitting the necessary KYC documents to the Business Acceptance Unit (BAU), updating BAU of any material changes to existing clients, liaising with BAU in relation to sub file openings annually and matter closings.
• Managing the safe retention of client and Firm Powers of Attorney (POAs) and keeping schedules fully updated.
• Preparing and maintaining corporate bibles, ensuring all details are added/updated on relevant databases. Annually reviewing corporate bibles and requesting where required updated due diligence documents.
• Participating in projects and ad hoc duties as designed by the Senior Manager to benefit the EGC team and client delivery.
  
  
  

Corporate applications, amendments and renewals (client work)

• Assisting with the submission of corporate applications to government authorities, which includes:
• preparing application forms for submission to local authorities, verifying details are accurate;
• scanning and filing documents on the Firms internal document management system and filing hard copies;
• arranging for the collation of the necessary documents for submission to government authorities;
• checking that the application is complete with all documents before arranging for submission to government departments;
• assisting with online applications.
• Preparing company and agency search requests.
• Assisting with arranging for the authentication of documents.
• Assisting with the annual licence and registration renewals for onshore, free zone and offshore jurisdictions.
• Arranging submission and timely processing of applications and facilitating the administrative aspects of all applications.
• Liaising with various government departments by phone/email.
• Ensuring all relevant licence details are added/updated on trackable databases.
• Obtaining certificates of tax residence, etc. from relevant government authorities and no-objection letters.
• Undertaking company searches and making online applications.
  
  
  

Candidate Requirements

The ideal candidate will:

• have at least 2-3 years' administration experience gained within the legal or professional services industry;
• knowledge of UAE systems and procedures (beneficial but not required);
• have a proven track record of strong organisational skills;
• be proactive with excellent attention to detail;
• be resourceful and persistent in finding solutions;
• have good communication and interpersonal skills;
• be team-oriented and able to work autonomously whilst being adaptable and flexible;
• be exposed to working in different cultures;
• have strong attention to detail and excellent organisational and time management skills; and
• be able to work to deadlines and under pressure.
  
  
  

The Firm

Clyde & Co is a leading global law firm, helping organisations successfully navigate risk and maximise opportunity in the sectors that underpin global trade and commercial activity and enable global prosperity, namely: insurance, aviation, marine, construction, energy, trade and natural resources. Globally integrated, we offer a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves and provides an environment in which everyone can realise their potential, using its legal and professional skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment including through a commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets. The firm has 490 partners, 2400 lawyers, 3200 legal professionals and 5500 people overall in nearly 70 offices and associated offices worldwide.

Clyde & Co in the Middle East

With over 30 years of experience in the Middle East, Clyde & Co is one of the largest international law firms with over 50 partners and over 350 staff operating through six offices and associated offices in Abu Dhabi, Cairo, Doha, Dubai, Jeddah, and Riyadh. Clyde & Co supports international and local organisations throughout the wider region with a full-service offering of local specialists across most business sectors and services of law, including commercial, commercial disputes, corporate, cyber risk, data protection & privacy, employment & immigration, finance, global recoveries, insolvency & reorganisation, intellectual property, international arbitration, projects & construction, real estate, regulatory & investigations, tax, and technology, outsourcing & data.

Our Values

Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for our clients and our firm. We:

• Work as one We are a globally connected team of talented people who act with a firm-first mentality to achieve success
• Excel with clients We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do
• Celebrate difference We help each other to be at our best and believe our differences result in greater achievement
• Act boldly We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth
  
  
  

Role Competency Requirements

Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.

The competencies are used to inform all aspects of career development. They vary across levels and different business areas and fall under the following areas:

Technical Excellence

• Technical legal expertise: the knowledge of the law and ability to apply it
• Research: the ability to conduct research effectively and apply it commercially
• Managing legal processes: the ability to ensure all legal processes are followed efficiently and effectively
  
  
  

People and Team

• Guiding individual performance and development: develops the skills of self and others
• Teamwork and collaboration: working cooperatively and effectively with others
• Leadership: creating high performing teams
  
  
  

Client Relationships and Business Development

• Building business relationships: establishing, maintaining and using relationships to create and develop business opportunities
• Commercial thinking: understanding the commercial drivers
• Cross-selling and business development
  
  
  

Finance and Practice Management

• Finance management and understanding of the business
• Project management: ensuring projects are delivered
• Knowledge sharing
  
  
  

Personal Effectiveness

• Communication
• Clarity of thinking
• Personal contribution
  
  
  

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.