Administrative Assistant

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

Perform administrative and clerical tasks in order to ensure efficient operations of the Office/business unit and support personnel in their duties, according to company’s policies and local requirements. You will be reporting to the Commercial Director and will be located in Givaudan Office in Heliopolis, Cairo.

Your role will include:

• Office Administration:
• Perform office duties: type up documents, perform filing, update computer records, use office equipment like printers and photocopiers.
• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies.
• Ensure office equipment is functioning by completing preventive maintenance requirements and managing re-pairs.
• Negotiate terms with suppliers to ensure the most cost effective orders.
• Supervising and monitoring the work of administrative staff.
• Issuing all purchase orders for the office.
• Personal Assistance:
• Greet & receive visitors.
• Schedule meetings and ensure venues and equipment for meetings.
• Take notes during meetings and prepare meeting minutes.
• Make travel arrangements for staff.
• Organizing company events or conferences.
• Communication:
• Respond to routine inquiries from internal or external sources, for example on the organization’s location, hours of operation, phone numbers, or email address.
• Receive phone calls and re-direct callers to the desired recipients.
• Take and distribute accurate messages.
• Reporting:
• File and retrieve documents and reference materials, conduct research, collect and analyze data to prepare re-ports and documents.
• Revise and suggest improvements to processes and record-keeping systems.
• Handle confidential documents ensuring they remain secure.
• Maintain Hard copy & electronic filing system.
• Courier:
• Handling incoming & out coming Shipments.
• Accounting support:
• Manage office budget.
• Record Employee Expenses.
• Record Travel expenses.
• Filing Hard copy of the Invoices.
• Human Resource Support:
• Follow-up & record employees attendance, Punctuality & holidays on the system.
• Handling employees Medical documents
  

You?

Want to join a team that's passionate about innovation and creativity, and that works together to achieve extraordinary things? It's your essence that we're looking for.

Your professional profile includes:

• Education:
• Administrative Background
• Bachelor degree in commerce, arts, administration or equivalent.
• Experience:
• At least 5 year administration and experience in book keeping/accounting.
• Skills:
• Fluent Arabic and very good English
• Good knowledge of computer programs (MS Office & email, Internet Browsing)
• Networking Skills
• Team player
• Reliable, responsible, fast, precise
• Supportive. Initiative taker
• Organized and Multitask oriented.
  

You will enjoy:

• Good compensation package
• Medical Insurance (Family coverage)
• Life Insurance
• Social Insurance
• Annual Bonus
• Pension Plan
  
  

At Givaudan, you work within an inspiring teamwork culture – where you can collaborate from other and passionate people across disciplines, regions and divisions. Every essence of you enriches our world.

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.

You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.

Every essence of you enriches our world.

Diversity drives innovation and creates closer connections with our employees, customers and partners.

Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.