Logistics Assistant - SSA5

DEADLINE FOR APPLICATIONS

1 October 2024-23:59-GMT+02:00 Eastern European Standard Time (Cairo)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

About Wfp

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
• JOB TITLE: Logistics Assistant
• TYPE OF CONTRACT: SSA-5
• UNIT/DIVISION: Funds Management and Commodity Accounting
• DUTY STATION (City, Country): Cairo, Egypt
• DURATION: 11 months
  
  

Background And Purpose Of The Assignment

The conflict escalation on 07 October in Gaza has severely disrupted electricity, food, water, and fuel supplies, restricted movement, and worsened the humanitarian crisis. This has led to large-scale displacement and significant logistics challenges for humanitarian organizations. WFP has set up supply chain corridors, including through Egypt, and is establishing the necessary staffing to deliver relief and life-saving supplies into Gaza.

Accountabilities/Responsibilities

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Create and maintain Logistics service Purchase Orders in WFP’s Information Network and Global System (WINGS) using the correct budget codes, vendor details, quantities, contract rates, and contract terms
• Create and maintain Service Entry Sheets (SES) in WINGS after verifying that PO details are correct and are related to the services rendered prior to the approval of service delivery confirmation and taking into consideration the WFP International Public Sector Accounting Standards (IPSAS) requirements on Goods Receipt Notes (GRNs).
• Ensure service provider’s invoices are processed & approved in the Invoice Tracking System (ITS) promptly based on valid contracts and following thorough verification of the details of the invoices.
• Manage the request to coordinate with vendors to collect the necessary paperwork for vendor amendment and or registration.
• Coordinate with suppliers to ensure that invoices are being submitted during the requested period and processed.
• Ensure problematic vendor invoices are communicated to the immediate supervisor and vendors for correction.
• Ensure proper filing of invoices and correspondences related to Logistics funds management and invoice processing.
• Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
• Share the list of open POs exceeding 90 days with concerned spending units.
• Create new pre-requisition, purchase orders, service entry sheets, and goods receipt notes.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mindset.
  
  

Education

QUALIFICATIONS & EXPERIENCE REQUIRED:

Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience Knowledge & Skills

A minimum of 5 years related work experience especially in the following:

• Experience in processing invoices.
• Experience in dealing with service providers and coordinating with vendors.
• Analytic and critical thinking approach
• Experience using logistics databases to extract routine reports such as the LESS system.
  
  

Languages

• Fluency in both oral and written communication in English and Arabic languages.
  
  

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified
  
  

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.