Office Administrator, Document Controller & Projects Support Officer

Application Deadline: 20 September 2024

Department: Oil & Gas

Employment Type: Permanent - Full Time

Location: Egypt, Cairo

Reporting To: Tamer Gamil

Description

Be the energy behind change. Join ABL Group.

ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally.

This is a fantastic opportunity for an experienced Office Administrator, Document Controller & Projects Support Officer to join a leading international Marine & Engineering Consultancy. The successful candidate will join ABL’s team and support us in various tasks with our operations in Cairo, Egypt.

What you will be doing.

As our Office Administrator, Document Controller & Projects Support Officer you will provide general administrative support DC & Marketing support as a part of the ABL team to ensure effective and efficient operation. In addition, you will:

• Manage general administrative duties, office facilities, and facility management.
• Provide support to the accounts team as needed.
• Update the leave calendar and assist with freelancers’ contracts.
• Prepare port gate security passes in coordination with Pros
• Purchase pantry, stationery, and authorized IT equipment.
• Assist in renewing suppliers' contracts and managing medical insurance requests.
• Coordinate with the regional administrative team and support as required.
• Handle tenders, and quotations, and manage filing systems and project documents.
• Ensure common areas are clean and comply with QHSE requirements.
• Organize meetings, take minutes, and assist technical staff with secretarial tasks.
• Manage logistics, including transportation, accommodation, and client meetings.
• Delegate tasks to administrative staff and oversee their output.
• Handle supplier management, contracts, invoicing, and day-to-day issues.
• Liaise with building management for smooth office operations.
• Perform reception duties, manage mail, courier services, and office layout.
• Maintain office conditions and arrange repairs as needed.
• Ensure adequate staffing levels and assist with QHSE audits.
• Organize company events, exhibitions, and marketing-related tasks.
• Undertake additional duties as assigned by senior management.
  
  

The roles can be based in Cairo, Egypt. THE CANDIDATE MUST HAVE THE RIGHT TO LIVE AND WORK IN CAIRO, EGYPT. Flexibility to working hours may be required from time to time.

What we are looking for.

We are looking for a proactive and service-minded professional, who thrives in a dynamic environment and is passionate about delivering administrative support. The successful candidate will have good communication and interpersonal skills and be able to deal effectively with multiple issues and assignments simultaneously. In addition, you:

• Degree-level education preferred.
• Proficient in Microsoft Word, Outlook, and Excel.
• Strong verbal and written English communication skills.
• Punctual with excellent time management.
• Skilled in decision-making with strong technical, analytical, and operational abilities.
• Delivers accurate, high-quality work on time.
• Strong leadership, communication, and interpersonal skills; adept at handling multiple tasks.
• Organized, enthusiastic, and outgoing.
• Efficient, effective, and capable of working independently.
• Team-oriented, able to multi-task and thrive under pressure.
  
  

What is in it for you?

The successful candidate will be reporting to the Project Managers and Engineers and will play an integral role as part of project delivery teams. They will need to be highly organized to anticipate, prioritize and plan their workload and manage the demands of multiple jobs/projects in a dynamic, professional environment.

You can learn more about our team and what we do here: https://abl-group.com/

Join us and grow with us.

We will be conducting interviews continuously and reserve the right to take down the advert when we have found the right candidate.

For your application to be taken into consideration, please be advised, that you must submit your application via the link provided on this page.

We look forward to receiving your application.

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