EG - [Maternity Cover] - Personal Assistant to the Defence Attaché and Business Manager (EO)
- Department for Business and Trade
- Cairo, Cairo Governorate, Egypt
وصف الوظيفة
The British Embassy in Cairo is looking to recruit a Personal Assistant to the Defence Attaché and Business Manager under the Defence Section job grade Executive Officer (EO) to cover a maternity leave for one (1) year,
The successful candidate will assist the Defence Attaché, and will manage the Defence Section’s administration and filing, and support to Defence training delivery.
Roles And Responsibilities
- Personal Assistant to the Defence Attaché, including the co-ordination of the Defence Attaché’s diary.
- Co-ordinate the Defence Section drivers’ diary.
- Co-ordinate travel and accommodation requirements for the Defence Attachés.
- Manage and file all incoming and outgoing correspondence.
- Correspond with the Egyptian Ministry of Defence, Ministry of Foreign Affairs, and other government and non-government organisations in Egypt as directed.
- Support the organisation and administration of all commemoration services, receptions and social events in Egypt for which UK Defence Section has a responsibility.
- Conduct the role of Defence Section Duty Officer as directed.
- Organise meetings and venues as directed.
- Support the Assistant to the Defence Attaché in the administration of all Egyptian military undertaking training courses and visits in the UK, including liaison with the Military Attaché Agency.
- Assist with visits by veterans and their families to cemeteries in restricted military sites.
- Order stationery and other sundry items ensuring that sufficient stock is held in the Defence Section.
- Information manager for OFFICIAL soft and hard copy filing.
- Conduct additional duties as directed.
Key Behaviours
- Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
- Developing Self and Others - Focus on continuous learning and development for self, others and the organisation as a whole.
- Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
- Managing a Quality Service - Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
- Communicating and Influencing - Communicate purpose and direction with clarity, integrity, and enthusiasm. Respect the needs, responses, and opinions of others.
- Seeing the Big Picture - Understand how your role fits with and supports organisational objectives. Recognise the wider Civil Service priorities and ensure work is in the national interest.
- Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.
