HR Executive of HR Operations

POSITION TITLE : HR Executive of HR Operations

REPORTS TO : Assistant HR Director for Operations

POSITION SUMMARY:

Performs a variety of Human Resources Personnel-Related duties including but not limited to maintaining the Oracle (iFusion) Database, Staff Out-Process, and all employee personnel files and scanned records. Process all payroll and non-payroll transactions related to exclusions and enter data on the iFusion system. Provide clear communication to internal and external enquiries at all times.

DUTIES AND RESPONSIBILITIES:

• Prepares and processes iFusion Oracle System on a daily basis with changes and updates for all payroll-related activities such as transfers, terminations, and resignations.
• Handles entire Out-Process from staff resignation, clearance, insurance cancellation, visa cancellation, and final settlement.
• Conducts exit interview meetings with staff to explore concerns.
• Prepares KPI reports related to the time taken to release the final settlement.
• Assists in managing the Work Force Scheduler by ensuring rostering, overtime approvals, and on-call approval are properly done and there are no violations in the system.
• Records, registers, and files all documents, correspondence, etc.
• Assists in the staff orientation presentation given to new joiners.
• Prepares experience letters for ex-employees.
• Maintains the neatness and organization of personnel files and filing cabinets.
• Assists in preparing monthly HR reports by using ad hoc reporting on-line statistics.
• Ensures adherence to American Hospital Dubai's policies and procedures by checking personnel actions.
• Performs other related duties as assigned.

QUALIFICATIONS & SKILLS:

• Bachelor's Degree in business or related field

PROFESSIONAL EXPERIENCE:

• Minimum of four (4) years of experience in a similar role
• Previous Personnel and Payroll experience
• Familiarity with Human Resources Department policies and procedures
• Knowledge of UAE Labour Law
• Strong experience in HR Oracle system
• Previous experience in a Healthcare establishment is an advantage