Supply Chain Assistant Representative

Overview

A team coordinator is responsible for organizing, administarting and overseeing the activities of a group of individuals working together. The role assumes a variety of tasks designed to ensure good operational management within the team, supporting the whole team with their day to day administration and execution; and helping communicate within.

Responsibilities

• Puts together team itineraries and alert team members about impending deadalines.
• Produces accurate records and documents including: emails, letters, files, reports and proposals.
• Assists team leaders in conducting cross-functional team meetings, Town Halls and any other internal and external events.
• Organizes, attendes, and participates in stakeholder / team meetings.
• Understands the Service Delivery Supply chain and Ops agenda and Strategy & Transforamtion agenda / processes to prepare necessary presentation materials for meetings.
• Coordinates team management activities, resources, equipment and information, circulate required updates.
• Helps prepare budgets, reporting and ongoing initiatives status updates.
• Maintainins records of meetings, including minutes, action items, follow up items, and follow up dates.
• Coordinates with other departments such as HR, Finance etc.
• Helps to prepare presentations for different stakeholders, memos, collect the required data.
• Works with S&T Communications team to develop content and post to internal channels.
• Works with external parties - meeting coordinarion, administration etc.
• Other system/admin tasks.
  
  

Qualifications

• Proven work experience as a Team Coordinator or similar role
• Strong verbal and written communication skills
• Organizational skills, including multitasking and time-management
• Strong working knowledge of Power Point, Microsoft Planner, Excel, Word