Purchasing Officer / Storekeeper

Job Summary

Under the direction of the immediate supervisor, administers the operations of a store room. Receives, verifies, company orders. Provides information to and assists Accounts and Operations department. Prepares purchase requisitions. Maintains inventory. Maintains files and prepares reports.

Major Responsibilities

• Processing of Customers LPO once handed over by Sales Coordinator after appropriate approvals and supported documents if require.
• Generating and dispatching the sales delivery order for IT/Inventory related revenues.
• Maintenance of files for all kinds of inventory related documents as per the department procedures.
• Preparation of all types of Warranty Replacements related documents and reports and sending through email on 10th of every month to concerned persons as per the company policy.
• Preparation of Warranty Replacement Summary on monthly basis and submit to Operations Department for verification and confirmation.
• Filling of all above mentioned and inventory/stores related documents as per the department policies and regulations.
• Maintaining, dispatching and In-Charge of inventory/stores on daily basis.
• Issuance of inventory Item through ZOHO to operations department after fulfilling all the supporting documents or approval if required.
• Posting of return items to supplier (faulty) and take follow-up from the supplier for the units which is under warranty.
• Prepare Purchase Order/Request for Operations Materials/IT after receiving the supported documents.
• Prepare monthly inventory report.
• Pending Customer LPO reports to VP on demand.
• Monitor Quantity of available stock and placed the order as per the requirement once it reaches to re-order level.
• Preparation of GRN of the new shipment and after completing documentation handover to Chief Accountant.
• Follow-up with the Suppliers for the existing and new orders.
• Assisting to Chief Accountant for the preparation and Sending SIM Operators for Deactivation on 25th of every month.
• Maintaining of Testing Warehouse report which is to be sent to Head of Operations on 10th of very month.
• Preparation of Customer Trial Warehouse report which is used to send to Operations Department to take follow-up from the trial customer and it is send on 10th of every month.
• Assisting Chief Account for the verification of Sales Commission Summary on quarterly basis.
• Preparation of Sales Revenue report and sending to CFO monthly for his records.
• Preparation of LPO Summary Report on weekly basis and handover to Chief Collection Officer for payment follow-up.
• Preparation of Credit Notes once faulty/unused/spared units returned from Operations Department with supporting documents.
• Verification of Cost Ledger report on monthly basis.
• Verification of SIM Operators bill on monthly basis and by calling SIM Operators for any discrepancies and to get a Trouble Ticket and follow-ups.
• Preparation of Warranty Replacement Summary on monthly basis.
• Any other work-related task assigned by the HoD that may arise.
  
  

Specific Task List & Periodic Reports

• Ensure whether all entries related to JD has posted in software for the month.
• Report of Obsolete and slow moving goods. Deadline 5th of following month.
• Report on goods lying with supplier for warranty replacement. Deadline 5th of following month.
• Report on goods with operation department for testing and warranty replacement. Deadline 5th of following month.
• Report on defected goods not sent for replacement. Deadline 5th of following month.
  
  

Skills

• Previous experience in similar role.
• Ability to deal with transactions from different stakeholders (suppliers, customers & employees) and can manage them.
• Good communication skills.
• Good organizational skills and ability to work to deadline.
• High level of accuracy.
• To be discipline, reliable and trustworthy
• Ability to work cooperatively and collaboratively with all levels of employees, management, and External agencies to maximize performance, creativity, problem solving, and results.
  
  

Record keeping (filing); Physical and Digital:

• GRN, SRN, Delivery notes, Supplier Invoices, Contract Copies, Purchase Orders and Debit Notes if any.
  
  

Minimum Educational Qualification

• B.Sc. Graduate
  
  

Minimum Experience

• 2-3 Years of relevant experience