EG - Corporate Services Co-ordinator (AA)

The British Embassy in Cairo is looking to recruit a Corporate Services Co-ordinator under the Corporate Services Section job grade Administrative Assistant (AA) to support a wide range of Corporate Services activities by providing administration support.

The Corporate Services team is a flexible team working to meet various priorities throughout the year so the administration support will change to meet those requirements.

Roles And Responsibilities

• Manage Health and Safety (H&S) Record Keeping and Administration, Support on compliance with FCDO H&S requirements.
• Act as Deputy Fire Safety Manager supporting the Fire Safety Manager (FSM) as required. Responsibilities include arranging fire drills, maintaining records of staff training, firefighting equipment maintenance, and weekly fire alarm tests. Deputise for FSM where required.
• Assist in procurement processes, raising purchase orders, identifying suppliers and purchasing goods and services in accordance with FCDO guidance.
• Manage the Medical Insurance contract and undertake the related administrative work.
• Order uniforms for staff, almost 50 staff members and keep records.
• Order stationery items and business cards for all Embassy departments.
• Provide Admin support to the Head of Corporate Services.
• Undertake administrative duties as and when required to support the HR Manager & Estates team.
• Support Transport Manager and act as backup when required.
• Take part in any post crisis/emergency planning and exercising.
  
  

The above list is not exhaustive, and the jobholder will be required to be flexible and take on other ad hoc tasks as required. The job description may be reviewed to meet changes in business needs.

Key Behaviours

• Communicating and Influencing - Communicate purpose and direction with clarity, integrity, and enthusiasm. Respect the needs, responses, and opinions of others.
• Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
• Managing a Quality Service - Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
• Developing Self and Others - Focus on continuous learning and development for self, others and the organisation as a whole.
• Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.