Senior Executive Secretary

Job Purpose

We currently have an exciting opportunity for a Senior Executive Secretary to join our HR (Compensation & Benefits) team. In this role, you will ensure the smooth running of the SVP HR (C&B)’s office and wider Department by providing full secretarial services, handling all administrative responsibilities and providing ad-hoc project support.

Job Outline

• Be fully conversant with the activities of the Department in order to liaise, on behalf of the Senior Vice President, with direct reports, the other senior section heads and Departments.
• Receive and assess incoming mail and, as appropriate, respond directly on routine matters, re-direct or put forward to the Executive, where necessary obtaining supporting information.
• Provide secretarial services to the Senior Vice President by attending to routine administrative paperwork.
• Deal with incoming telephone calls referring to the executive only where essential and acts as a focal point and filter for visitors.
• Manage the diary and schedule appointments, co-ordinate travel and accommodation arrangements.
• Supervise an assistant on a day to day basis, setting accountabilities and monitoring deliverables.
• Handle the invoicing and accounting matters of the Department. Assist with the preparation of and regular review of the Department's budgets. Arrange for receipt, vetting, approval, payment of all bills.
• Take care of the acquisition, maintenance and replacement of office assets and equipment.
• Undertake a variety of special projects, involving internal and external research and liaison, on behalf of and within guidelines provided by the Senior Vice President.
  
  

Qualifications & Experience

Degree (12+3 or equivalent), Honors (preferred) :

Secretarial qualification or diploma is preferred.

Experience

At least 5 years’ experience, with strong secretarial and administrative skills, in a Senior Administrative or Executive Secretarial capacity.

Knowledge/Skills

Shorthand and/or speedwriting would be an advantage.

Must be fully competent in MS Office applications.

Must have a high degree of fluency in spoken and written English, a pleasant telephone manner and the ability to assess and prioritise work.

Salary & Benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. You can find out more information about our employee benefits in the Working Here section of our website www.emirates.com/careers. Further information on what’s it like to live and work in our cosmopolitan home city, can be found in the Dubai Lifestyle section.