Exchange Senior Program Assistant (Egypt)

Apply For This Job Location:

Egypt - Cairo Address

Cairo, Job Type:

Full-Time Posting Date

08/07/2024

Company Description

Established in 1951, Amideast is an American nonprofit organization dedicated to creating hope, opportunity, and mutual understanding among people in the Middle East, North Africa, and United States through life-changing opportunities for education and cultural exchanges. Working with local, regional, and international partners, we provide programs and services that improve educational opportunity and quality, expand access to U.S. study, empower youth and women, strengthen local institutions, and develop language and professional skills for success in the global economy. Headquartered in Washington, D.C., Amideast operates offices in 11 countries in the MENA region. For more information, visit us at www.amideast.org.

Position Description

The Senior Program Assistant will interface with the programs and projects. S/he establishes and increases relationships with partners and other Amideast departments and branches.

Responsibilities

Tasks and responsibilities for this position include, but are not limited to, the following:

• Responsible for the administrative procedures of the authentication and accreditation services of American degrees obtained from American-accredited universities and schools, in addition to the accreditation procedures of SAT/TOEFL/GRE score reports
• Develop and implement organizational system for all hard copies of program documents
• Prepare and disseminate pre-departure briefing materials to finalists and follow up on the visa application process in a timely manner
• Provide administrative and logistical support for programs including arranging accommodation and travel arrangements along with ot
• Handle the arrangements of the financials related to student allowances and tuition under the supervision of the program lead and in coordination with Finance, universities, and students
• Observe students' participation in program activities and share findings and recommendations
  
  

Organize and conduct information sessions for programs whenever needed

• Communicate and update the Scholarships and Exchange programs Alumni database
• Register clients in the various in-house information sessions
• Handle procurement/travel/transportation requests
• Conduct research in scholarships topics
• Assist staff with orienting participants on the various Scholarships and Exchange programs
• Review applications of participants for completeness and eligibility and facilitate application review to identify semifinalists
• Arrange interviews of semifinalists and finalize interviews logistics
• Communicate regularly via email and telephone with finalists to provide updated information about program contents and arrangements
• Provide all administrative and operational support to successfully conduct programs and activities
• Work with public and private academic institutions and organizations to distribute information about exchange programs
• Respond to inquiries from prospective exchanges programs participants
• Assist in preparing for the American universities College Fair in Cairo
  
  

Qualifications

Required

• Bachelor’s degree
• 3+ years of work experience
• Knowledge of or experience in development programs
• Prior work experience or internship in an NGO
• Excellent professional communication skills (written and oral)
• Excellent command of MS Office, especially Word, Excel, and PowerPoint
  
  

Preferred

• Excellent customer service skills
• Attention to details
• Organizational and problem-solving skills
• Ability to handle multiple tasks at one time
• TOEIC score of minimum 650 or equivalent
  
  

WORK ENVIRONMENT

The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office or remote home office (either on a full time, temporary, or hybrid basis)

• Computer (laptop or desktop)
• Printer/Photocopier/Scanner/Fax
• Telephone
  
  

The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.

Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.