Administration Assistant

Description

Administration Assistant Role Profile

Purpose of Role

The purpose of the role of Administration Assistant is to maintain efficient communication with parents. The administration assistant is also responsible for managing and organizing data in the school management system, setting up parent’s evening, ECA’s booking and teachers and pupils allocation on iSAMS portal.

About The School

Aspen Heights British School (AHBS) is an ambitious and high achieving British International School on the outskirts of Abu Dhabi. Families choose our school because we focus on 3 core aims:

• Positive relationships and respectful communication are the building blocks of our school.
• Purposeful, engaging and meaningful learning is at the heart of our work.
• We support all children to make remarkable progress by personalizing their learning opportunities.
  
  

Staff choose our school because we are committed to staff development, growth and retention. As a growing school we have many opportunities for staff professional development. Aspen colleagues feel a high degree of professional satisfaction as they are empowered to impact on the improvement and development of our school, and as a result staff retention is high.

We are delighted you are considering a position in our supportive, hardworking team.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Administration Assistant Key Responsibilities

• Maintain effective communications with existing parents, handling queries and being the liaison between other school personnel and departments.
• Helping in Reception during morning and afternoon busy periods.
• Organize parent/community events in order to engage parents in school activities and celebrations and support the school’s parent engagement activities
• Ensure that the School Principal and relevant staff are regularly informed of problems or unusual matters of significance
• To ensure the pupil database is up to date and accurate.
• Setting up a parent's evening (Family Conferencing) on iSAMS.
• Setting up ECA’s booking on iSAMS.
• Setting up Subjects and divisions, teachers and pupils allocation on iSAMS.
• Creating columns for mark sheets on iSAMS to ensure Report Cards are crated correctly.
• Liaise with the IT support in ISP to check report templates and ask for any required edits.
• Ensure the school policies, procedures, and codes of conduct are followed at all times
• Initiate effort and energy beyond the typical workday, where the tasks require additional commitment
• Perform other duties as requested by direct & dotted reporting line managers / supervisors
• Creating PASS profiles for external staff and applying for their ADEK approvals
• Creating shadow teachers’ profiles to obtain their ADEK approvals
  
  

Health and Safety

• Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for Aspen Heights British School’s property and equipment
• Safeguard Aspen students
• Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
• Assist in implementing all policies and rules governing student life and conduct
• Ensure that, all the necessary health and safety rules and procedures are being followed
• Maintain an awareness of all the health and safety measures to be taken when in school
  
  

Skills, Qualifications And Experience

• Bachelor’s in Business Administration or equivalent
• 2 years of administration experience, preferably in school.
  
  

Skills

• The ability to develop good personal relationships within a team
• An effective and experienced communicator (written and verbal) to a variety of audiences
• High level of IT competency
  
  

Personal Attributes

• Able to command respect of pupils, colleagues and parents
• Organised with proven ability to meet deadlines
• Driven by wanting to improve quality and develop the school
• Reliable with an attention to detail and a commitment to quality
• Critical thinker
• Able to command respect of pupils, colleagues and parents
  
  

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.