Project Administrator

Responsibilities

Wood is currently hiring a Project Administrator on join our team in Dubai

• Assists project team with day-to-day support of the project or site
• Organizes and expedites flow of work through project or site and initiates follow up action
• Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
• Assists with setup, development and coordination of site-specific PMP and PIFs
• Sets up and maintains hard copy and electronic site file directories
• Issues and approves access to shared project drives and websites
• Ensures the correct functioning of facilities, office and/or business support services.
• Performs clerical, administrative and general office duties including transcription, typing, and recording
• Ensures reports and documents follow company and project standards and quality
• Manages project specific forms and instructions
• Coordinates, schedules and prepares information for meetings and appointments
• Assists field operations with completion of daily time sheets
• Assists with onboarding/orientation of personnel
• Assists with internal and external project audits
• Arranges travel, accommodations and car rentals
• Prepares letters and memoranda for manager's review
• Gathers data and material information to be billed
• Scans, emails, answers phones, makes copies
  
  
  

Qualifications

Qualifications: Bachelors Degree preferred.

• Knowledge, skills and experience:
• Five years of project/admin experience in the Engineering and Construction industry desirable.
• Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
• Oracle experience a plus
• Ability to correspond and interact with others in a courteous and professional manner
• Possess good organizational skills
• Self motivated to learn
• Bilingual a plus
  
  
  

Personal Attributes

• Exceptional organizational skills
• Effective planning skills
• Ability to handle multiple tasks and changing priorities in a fast paced environment
• Understands and controls one's emotions with empathy for others
• Use effective verbal and written communication skills
• clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to understand others perspectives.
• Uses initiative and a proactive approach to problem solving
• Commitment to continuous improvement
• Demonstrates commitment to Wood Values, Visions & Behaviour
  
  
  

About Us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.