Job Description

Administration Function

Ensure that filings/e-filings are organized according to the agreed standard and codes.
Ensure that personal files of newly hired team members are properly arranged and handled for both physical (if required) and online formats.
Update files and discard old files in the archive, online, and on SharePoint in order of topic and date.
Assist in managing and keeping records of performance management and performance evaluation of team members and newly hired team members (probation evaluation).
Assist in all activities concerning team members, including employment contract administration, performance management, social security, medical insurance, and administration, in a timely manner.
Provide P&C data as required to other departments and ensure overall monthly reporting, such as the organization charts, monthly P&C reports, and manpower reports, are submitted in a timely manner with a high level of data accuracy.
Assist in the communication of key messages to all team members. Promote team member communication activities and channels to encourage and enable feedback from team members.
Work closely with the P&C team in arranging team member engagement activities, celebrations, and CSR activities.
Handle basic P&C inquiries.
Perform other duties as assigned by supervisors/management.

Payroll Administration

Assist in all activities concerning the planning and delivery of payroll, ensuring all audit requirements are managed and complied with.
Responsible for payroll administration, ensuring accuracy and timeliness of payroll processing.
Ensure compliance with all relevant laws and regulations regarding payroll.

People System Administration

Maintain and update team members' profiles in the system to ensure they are up-to-date.
Troubleshoot and resolve any issues related to the system.

Corporate Affairs

Prepare all necessary documents for expatriate visas, work permits, re-entry permits, and government registrations for existing and newly hired team members.
Monitor the schedule and process of expatriate visas, work permits and re-entry permits to ensure they are on track.
Assist in the applications for all licenses, required applications, and registration of related business affairs.
Liaise between the hotel and all government agencies.
Ensure the Company complies with all government requirements.

Qualifications

Bachelor's degree in Human Resources Management or related field; HR certification is a plus.
Minimum of 2 years of experience in HR management within the hotel industry.
Proven track record of successfully managing HR operations and initiatives.
Strong knowledge of employment laws and regulations in the hospitality industry.
Excellent communication, interpersonal, and organizational skills.
Ability to work effectively in a fast-paced and dynamic environment.
Team player with a collaborative and proactive approach to problem-solving.

Assistant Talent & Culture Manager