Office Administrator

We are seeking a detail-oriented and organized Office Administrator with experience in logistics, inventory management, and stores management. The successful candidate will be responsible for overseeing day-to-day office operations, coordinating logistics, managing inventory, and ensuring the smooth running of all administrative functions.

Key Responsibilities:

• Office Administration:
• Manage daily office operations, including scheduling, correspondence, and documentation.
• Maintain office supplies, equipment, and facilities to ensure the office runs efficiently.
• Handle incoming and outgoing communications, including emails, calls, and mail.
• Logistics Coordination:
• Coordinate logistics activities such as shipping, receiving, and delivery of goods.
• Liaise with logistics service providers, suppliers, and vendors to ensure timely deliveries.
• Track and monitor shipments, resolve issues, and communicate status updates to relevant departments.
• Inventory Management:
• Oversee inventory levels to ensure stock availability and accuracy.
• Manage stock control procedures, including receiving, storage, and dispatching of goods.
• Maintain inventory records and perform regular stock checks to prevent discrepancies.
• Stores Management:
• Manage the organization and layout of the store/warehouse.
• Implement procedures to optimize the storage and retrieval of materials.
• Ensure all store operations comply with health and safety regulations.
• Reporting and Documentation:
• Prepare reports on logistics, inventory, and store activities for management review.
• Maintain accurate documentation for inventory movements and stock levels.
• Team Coordination:
• Collaborate with other departments to ensure the smooth flow of goods and information.
• Support the team in problem-solving and process improvements related to logistics and inventory.
  

Requirements:

• Educational Background:
• Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field.
• Experience:
• Proven experience as an Office Administrator with a focus on logistics, inventory, or store management.
• Familiarity with inventory management systems and logistics procedures.
• Skills:
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, Outlook) and inventory management software.
  

Requirements

• Other Requirements:
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Knowledge of UAE logistics and supply chain regulations is a plus.