Administration Officer

About HALCON

HALCON is a regional and international leader that offers next-generation Weapons Systems and Robotics Expertise to meet the challenges of a rapidly changing world. HALCON has developed in-house expertise across the entire value chain for gravity-release bomb guidance systems. This includes design, development, testing, manufacturing and assembly. Our end-to-end capabilities ensure exceptional quality and competitive pricing. As well, we are faster and more flexible in meeting customer requirements.

Job Summary:

The Administrative Officer is responsible to provide day-to-day administrative support to the Production team. The job incumbent performs various tasks like managing inventory, organizing production records, roster scheduling, and preparing regular reports with efficiency and effectiveness.

Key Accountabilities:

Perform routine administrative duties like maintaining inventory supplies, verifying receipts, preparing invoices, maintaining calendars, scheduling appointments, distributing and storing correspondence (letters, emails, packages) etc.

Coordinate and process personnel and administrative forms of the department; obtain proper approvals as needed

Generate statistical data and prepare reports, assignments and presentations as assigned

Prepare and provide required materials for department / project meetings, attend meetings as directed

Organize and maintain filing systems and accurate database of records (manual and system) maintaining confidentiality of information

Act as a focal point of contact for internal / external enquiries, initiation action based on priorities

Assist with additional projects and initiatives as assigned

Lead continuous improvement of administrative procedures, practices and processes

Experience & Education Qualifications:

Expertise:

Minimum: 2-3 years of experience as Administrative Assistant or Office Administrator

Minimum: High School / Diploma in any field

Preferred:

Professional certification in office management

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