Back Office Administrator

The Back Office Administrator will be responsible for a variety of administrative, accounting, and clerical tasks. The ideal candidate will have experience in accounting, payroll management, invoicing, and general office support, preferably within the healthcare sector. Familiarity with Zoho software is a strong advantage. This position plays a key role in ensuring that the company’s finances and administrative tasks are handled accurately and efficiently.

Location: Al Karama, Dubai, UAE

Key Responsibilities:

• Accounting: Manage day-to-day accounting tasks, including accounts payable, receivable, and bank reconciliations.
• Invoicing: Prepare, issue, and track invoices for services provided, ensuring timely payments from clients and maintaining accurate records.
• Payroll Management: Administer payroll processing for the company’s staff, ensuring timely and accurate salary payments.
• Bookkeeping: Maintain accurate financial records, prepare financial reports, and assist with month-end and year-end closing processes.
• Paperwork & Documentation: Handle the filing and organization of company paperwork, including contracts, employee records, and compliance documentation. Ensure that all records are up-to-date and properly archived.
• Expense Tracking: Monitor and report on company expenses, working to optimize budgets and reduce costs where possible.
• Software Management: Utilize Zoho/internal tools for accounting, payroll, and other tasks, maintaining the system and ensuring all data is accurate and up-to-date.
• Compliance: Ensure that all financial and administrative activities adhere to local regulations and industry standards, particularly within the healthcare sector.
• General Office Support: Provide administrative support to the team, including preparing reports, coordinating office supplies, and assisting with other tasks as needed.
  
  

Requirements

• Experience: Minimum of 3 years of experience in back office administration, accounting, or payroll management, preferably within the healthcare or pre-hospital care sector.
• Zoho Experience: Hands-on experience with Zoho accounting and payroll software is highly preferred.
• Attention to Detail: Strong attention to detail and organizational skills, with a focus on accuracy in accounting and administrative tasks.
• Accounting Knowledge: In-depth understanding of basic accounting principles and procedures, particularly related to invoicing, payroll, and bookkeeping.
• Communication Skills: Good written and verbal communication skills in English.
• Problem-Solving Skills: Ability to troubleshoot and resolve issues related to invoicing, payroll discrepancies, and administrative processes.
• Education: A degree or diploma in accounting, finance, business administration, or a related field is preferred.
  
  

Benefits

• Competitive salary package.
• Opportunities for career development within a growing company.
• A supportive work environment with a focus on teamwork and efficiency.
• Professional development opportunities to enhance your skills.