Office Administrative Assistant

Job Summary:

The Office Administration Specialist will oversee daily office operations, ensuring a well-organized and efficient workspace. This role involves managing Logistics, Customs, Vendor relationships, coordinating travel arrangements, and supporting company events and meetings, contributing to a productive work environment.

Key Responsibilities:

• Daily Office Operations:
• Oversee daily office functions, including ordering supplies, coordinating maintenance, and ensuring an organized workspace.
• Manage vendors, fostering positive relationships and effective communication.
• Assist in preparing reports, presentations, and correspondence.
• Procurement and Supply Management:
• Monitor office supplies and place orders when necessary.
• Issue purchase orders (POs) for any supplies and employee needs as required.
• Order office stationery and ensure timely replenishment of supplies.
• Facilities Maintenance:
• Oversee the maintenance of office facilities and equipment to ensure a clean, safe, and efficient work environment.
• Event Coordination:
• Assist in organizing company events, meetings, and conferences, managing logistics and catering as needed.
• Travel Coordination:
• Coordinate travel arrangements for employees, including liaising with travel agents, booking flights, and securing accommodations.
• Issue business visas and manage visa applications for international travel.

Logistics and Customs Management:

• Support importing and exporting activities, ensuring compliance with customs regulations and documentation requirements.
• Manage logistics for international shipments and liaise with customs brokers as needed.

Qualifications:

• Education:
• Bachelor’s degree in business administration or a related field is preferred.
• Experience:
• Minimum of 2 years of experience in an administrative or office support role.
• Skills:
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access) and other relevant software applications.
• Excellent command of the English language, both written and verbal, with strong communication skills
• Excellent organizational and multitasking abilities with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• High level of discretion and professionalism in handling sensitive information.
• Effective time-management skills with the ability to prioritize tasks effectively.