Financial and Administrative Officer

The Financial and Administrative Officer to be hired will be in charge of ensuring the necessary support to the Project coordinator in administrative and accounting tasks for the correct management and administrative, economic and financial monitoring of the Project.

The Financial and Administrative Officer will have to combine a good theoretical and practical competence in the activities administrative-accounting management/control/supervision of initiatives relating to the sector of development cooperation, as well as the ability to fit into a multi- sector team contributing to the overall success of the Project operations. He/she will report to the Project coordinator and to AICS the Finance Coordinator to ensure proper administrative implementation of the Contribution Agreement and he/she will act under the supervision of the Head of the Organization.

He/she will be directly responsible of:

• Assist and support the Project coordinator and the AICS the Finance Coordinator to ensure the
  
  

financial management of the EU-funding flows and carry out the following tasks: registration of inbound and outbound flows, the accounting and payment of expenditure, financial monitoring of expenditure trends and reporting, currency movements, balance sheets and contract registration, in the dedicated accounting systems) and elaborates related reports.

• Support in the financial monitoring of grants and verifies the partner financial statements.
• Contribute to the expenditure reports and prepares the requests for payment.
• Entry of financial data in AICS e-accounting system.
• Assistance in budget control, verification and reporting.
• Support in providing al documents and necessary information during the auditing period.
• Draft Administrative orders for commencement of Tasks whenever applicable.
• Revise all invoices and financial reports related to the implementation of the activities of the Project and prepare the necessary documents for payment.
• Prepare the monthly payments of the Project including employees and other expenses, submitting the cashbook and supporting documents to update SIGOV.
• Will be directly involved in SIGOV accounting system data entry
• Liaise with AICS Administrative team ensuring compliance with the newly introduced guidelines and regulations on transparency matters, and the proper application of procurement practices.
• Perform other duties as required per the Office needs.
  
  

Requirements

3.1 Education background

Bachelor's University degree in Accounting, Finance, Business Administration, Procurement or similar field of studies. Other degrees will be considered when matched with highly qualified professional experience in the sector of intervention.

3.2 Language skills

• English and Italian both written and spoken B2 European level 4. Experiences and competences
• Minimum 3 years of relevant professional experience (post-graduation) in the field of administrative/financial/procurement sectors in the framework of development projects.
• Experience in procurement, budgeting, planning and reporting on international funded projects of at least 3years.
  
  

Very command of Italian and English both written and spoken B2 European level.

• Proficient in using computers including Microsoft programs, spreadsheet, Email (outlook).