Administrative Coordinator

Job Title: Administrative Coordinator

Location: Dubai

Salary: Up to AED 4,000

Job Code: 127/001/535

Industry: Energy

Benefits: Food, Accommodation, Transportation

Job Purpose:

The Administrative Officer provides administrative support to ensure efficient operations—the primary gatekeepers accountable for all organizational activities.

Job Responsibilities:

• Ensure proper organization, distribution, and filing of project-related documents. Collaborate with internal teams to maintain document control and version management.
• Coordinate and facilitate gate pass applications and renewals for personnel and equipment, ensuring compliance with site entry requirements.
• Track and schedule the movement of materials and manpower on-site, ensuring timely delivery and allocation based on project needs.
• Collect, verify, and reconcile employee timesheets for accuracy in reporting and payroll processing.
• Assist project managers and team members in the preparation, review, and submission of key project documents.
• Oversee local purchasing activities, including supplier coordination and ensuring timely and accurate invoicing for all procurement-related transactions.
• Act as the main point of contact between various departments, suppliers, and site teams to ensure smooth coordination of all logistics-related activities.
• Prepare regular progress reports on logistics, material status, and manpower allocations for project management review.

Job Requirements:

• Bachelor's degree in business administration, management, or any other related field.
• Minimum 3 years of relevant experience.
• Strong organizational, and time management skills.
• Ability to work independently, manage multiple priorities, and meet tight deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Advanced proficiency in Microsoft Office suite, especially Word, Excel, and PowerPoint.
• Knowledge of office management systems and procedures.