Provide comprehensive administrative support to Engineering teams, handling day-to-day office tasks to maintain smooth operations.
Assist in scheduling meetings, organizing calendars, and coordinating events as needed.
Prepare, format, and manage engineering documents and reports, ensuring accuracy and timely updates.
Maintain and organize filing systems, both physical and digital, to ensure easy access to engineering records and documentation.
Track project timelines and milestones to support the team’s adherence to deadlines and deliverables.
Act as the point of contact for communication between Engineering and other departments, ensuring clear and consistent information flow.
Manage office supplies and resources for the engineering department, including ordering and inventory checks.
Coordinate travel arrangements for team members if required.
Handle ad-hoc tasks and support project needs as requested by team leaders or project managers.

Requirements

High school diploma or equivalent; additional administrative or engineering support qualifications are a plus.
Proven experience in an administrative role, ideally within an engineering or technical environment.
Strong organizational and multitasking skills, with attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general document management software.
Ability to work independently as well as in a team-oriented environment.
Flexible and proactive in approach to tasks and problem-solving.
Prior experience with scheduling software or project management tools is an advantage.

Admin role