Admin Assistant-Marketing-OUTSOURCED OPPORTUNITY
- Abbott
- Cairo, Cairo Governorate, Egypt
وصف الوظيفة
Primary Job Function
Assist the marketing team in handling administrative tasks, documentation, and vendor-handling responsibilities.
Core Job Responsibilities
- Ensure proper and complete documentation for marketing activities, events, and materials production jobs.
- Optimize filing of documents and promotional materials, in a well-organized systematic order, digitally & hard copies, to allow easy access at any given time.
- Track promotional materials inventory, movement & invalidation dates.
- Initiate & follow-up the approvals of Promotional Requests, Business Travel Requests & Purchase Orders.
- Follow-up the settlement of invoices; including following-up with initiators and vendors to collect all the needed documents for the related activity.
- Internal follow-up with relevant stakeholders for timely vendors’ payment.
- Support in fulfilling the audit preparation requirements.
- Arrange required reservations for meetings, conferences, either local or international (Hotels, event venues & Air tickets, etc…).
- Organize required meetings, including meeting room reservations, AV equipment, coordination of meals.
- Take meeting minutes during team meetings and send them to the meeting attendees.
- Consolidate the monthly travel & field plans for the team and handle the related logistics & bookings.
- Raise Health Insurance claims for the team.
- University graduate.
- Proficiency in English language.
- Proficiency in Microsoft Office & Adobe Apps.
- Effective communication & negotiation skills.
- Efficient problem-solving skills.
- Hard worker & self-motivated.
- Previous work experience in similar job, is not a must.
