Office Assistant

The role plays an important role in supporting the efficient functioning of the local and regional organization. You will provide administrative and clerical support to various departments and teams, ensuring smooth daily operations. Your attention to detail, strong organizational skills, and ability to multitask will be essential in this role. This position will report to the Sales & Operations Manager ME.

• Perform general administrative tasks, including answering phone calls, responding to emails, and managing correspondence
• Schedule and coordinate meetings, appointments, and travel arrangements for team members
• Assist in preparing and editing documents, reports, and presentations
• Maintain and update files, records, and databases accurately and in a timely manner
• Assist in the coordination and execution of special projects, events, or conferences as assigned
• Manage inventory and order office supplies, ensuring that stock levels are maintained
• Provide support in organizing and maintaining departmental calendars, including tracking deadlines and important dates
• Collaborate with team members to ensure effective communication and coordination within the department
• Assist in preparing and distributing agendas, minutes, and other materials for meetings
• Handle confidential and sensitive information with discretion and professionalism
• Support the onboarding process for new employees, including coordinating orientation and completing necessary paperwork
• Assist in maintaining and updating employee records and databases
• Conduct research and compile data as requested
• Any other duties as assigned by the supervisor or manager
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy in performing tasks
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Ability to multitask and work under pressure in a fast-paced environment
• Excellent verbal and written communication skills
• Strong interpersonal skills and the ability to work well in a team
• Ability to maintain confidentiality and handle sensitive information appropriatel
• Flexibility and adaptability to changing priorities and tasks
• Ability to work independently