Senior Admin Executive

Job Purpose:

Overseeing daily office operations and providing support for general functions, including preparing reports and assisting with HR-related tasks. Responsibilities include handling assigned administrative duties, managing facility maintenance, overseeing office supplies, supervising sub-contractors, and coordinating with third-party vendors. The role also involves contributing to departmental planning and policy development.

Working Hours:

This is a full-time onsite role with a 6-day workweek, requiring working hours from 9:00 AM to 7:00 PM.

Duties and Responsibilities:

Government related Tasks

• Handling new & existing Lease agreements, Trade licenses, Tenancy contracts, Ejari, PO Box, etc.
• Dubai trade activities of collecting various documents from the portal as per the requirement.
• Coordinating with DUCAMZ, Civil Defense, municipality, free zone authorities, etc. for various approvals.
  
  
  

Fleet Management

• Dubai Police fines for fleet and management vehicles
• Salik- Dubai and Abu Dhabi Darb
• Enoc VIP Fuel tag
• Registration & Insurance renewals
  
  
  

Property & Facility Management

• Scouting and locating space for new office and showroom
• Managing & monitoring renovations and fit-out projects (Offices, Showrooms, Villas)
• Liaising with Vendors for maintenance works
• Liaising and securing approvals from various government authorities for fit-out & renovations.
• Timely payment of rentals, utilities (telephone, electricity), and other charges.
• Timely renewal of property insurance
  
  
  

Procurement

• Creation of PO as per the requirement from BOD, HR, and other departments.
• Consumables (Stationeries, pantry items, Stamps, and letterhead envelope)
• Office furniture & Maintenance items
  
  
  

Travel Desk

• Hotel & Flight Bookings
• UAE Visit Visas as per the requirements of Staff and BOD
• Taxi/Car booking for staff (Business Trips)
• Schengen Visa Applications
• Canada Visa Application
• Travel Insurance
  
  
  

Position Qualifications:

• Bachelor's degree in business administration, Facilities Management, or a related field.
  
  
  

Requirements:

• Candidates must hold a valid UAE driving license.