Executive secretary

Company Description

We are seeking a highly organized and efficient Executive Secretary to join our team in Cairo, Egypt. As the Executive Secretary, you will play a crucial role in supporting our senior leadership team, ensuring smooth operations of the executive office, and facilitating effective communication within the organization.

Job Description

Main Duties:

• Manage the executive's calendar, schedule appointments, and coordinate meetings
• Handle confidential and sensitive information with the utmost discretion
• Prepare and edit correspondence, presentations, and reports
• Act as a liaison between executives and internal/external stakeholders
• Organize and maintain filing systems, both digital and physical
• Coordinate travel arrangements and prepare itineraries
• Take and distribute meeting minutes
• Manage incoming calls, emails, and other communications
• Assist in planning and organizing company events and functions
• Provide administrative support to other departments as needed
• Implement and maintain office procedures and systems
• Monitor and order office supplies
• Greet and assist visitors to the executive office
  
  

Qualifications

• Bachelor's degree in Business Administration or related field (or equivalent experience)
• Proven experience as an Executive Secretary or in a similar role
• Excellent written and verbal communication skills in both English and Arabic
• Strong proficiency in Microsoft Office Suite and other relevant office software
• Exceptional organizational and time management skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Keen attention to detail and accuracy
• Strong interpersonal skills and ability to interact professionally with senior executives and stakeholders
• Demonstrated discretion and ability to handle confidential information
• Problem-solving skills and ability to work independently
• Flexibility to adapt to changing priorities and deadlines
• Knowledge of office management procedures and corporate communication protocols
• Experience in scheduling and calendar management
• Ability to work under pressure and meet tight deadlines