Office Administrator

Technology and Transformation | Office Administrator

About Deloitte: When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. We have received numerous awards over the last few years, including Best Employer in the Middle East, and Best Consulting Firm, and the Middle East Training & Development Excellence Award.

Our Purpose

Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most—for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.

Our shared values guide the way we behave to make a positive, enduring impact:

• Lead the way

• Serve with integrity

• Take care of each other

• Foster inclusion

• Collaborate for measurable impact

Job Summary

Provide administrative and logistics support to the Consulting team including but not limited to drafting formal letters, preparation of documents including formatting and printing, meetings and appointments, scheduling, flights scheduling, document archiving, record keeping and filing as well as telephone handling. We are looking for a dynamic and flexible individual to join our team as an Office Administrator.

As the Office Administrator your primary responsibilities:

• Being the first point of contact for all (internal) enquiries related to administrative and support matters within the Consulting function
• Oversee the day-to-day operations in the Dubai office for the Consulting function
• Complex travel management by arranging fights, hotels, transfers, visa’s etc.
• Organizing internal meetings and events
• Oversee internal operations and communication
• Meeting and greeting new joiners and supporting HR with on-boarding
• Managing Insurances and office licensing
• Handle data entry work and filing paperwork
• Maintaining weekly excel logs (vendors, subcontractors, receipt vouchers, payment vouchers..)
• Preparing financial documents such as invoices, accounts payable and receivable
• Review/verify financial documents and ensure that they are in compliance with the firm’s policies and procedures
• Recording day-to-day transactions into appropriate systems (payables, receivables, petty cash, depreciation, prepaids..)
• Completing bank reconciliations
• Verifying bank deposits
• Preparing/ processing business payments
• Ensure accurate and timely closing

Skills required:

• Bachelor’s degree in business administration or other relevant degree
• Excellent English communication skills: verbal and written
• Excellent Arabic communication skills: verbal and written
• 2+ years Administration experience or working within office management environment
• Extremely well organized, detail-oriented (with ability to prioritize and meet deadlines) and have strong communication and interpersonal skills
• A self-starter that can work independently and can take charge of the role with minimal supervision
• Excellent client service/stakeholder relationship skills
• A good team player with excellent interpersonal skills
• Analytical and problem-solving skills
• Ease with Technology (MS Word, MS PowerPoint, MS Excel, MS Exchange)