Accounts Receivable Supervisor (Egyptian Only)

Department: Finance & Procurement

Employment Type: Permanent - Full Time

Location: Egypt - Safaga

Reporting To: Credit Manager

Description

The incumbent in this position is responsible for facilitating payment of all money due by promptly preparing invoices and processing incoming checks in accordance with hotel accounting and financial policies and procedures as well as following up on all outstanding payments owed to the hotel.

Key Responsibilities

• To check if the invoices are attached with proper covering details e.g. authority letter, vouchers, or any other relevant documents supporting the charges before dispatching to the customer.
• To maintain the records i.e. photocopy of invoices, supporting documents, statements, filing, etc.
• To check the balances of account receivables to ensure that all figures are accurate and tied to related accounts.
• To balance all house accounts on a weekly basis.
• To investigate disputed charges and to follow up on queries received by City Ledger Customers and credit card customers.
• To reconcile payments and open invoices.
• To maintain ongoing detailed documentation of all collection efforts for future analysis of a customer’s creditworthiness and to serve as support in the event of a bad debt write-off.
• To update approved credit customers in Fidelio and SCALA.
• To contact delinquent accounts and try to collect money in the shortest delay possible.
• To report to the Credit Manager all matters affecting credit and collection.
• To issue pro forma invoices according to the indication of the responsible department and to file a copy.
• To monitor and maintain supporting documents of all advance deposits.
• To reconcile accounts receivable trial balances with the general ledger accounts each month and to ensure accurate aging.
• To answer client’s queries promptly, professionally, and efficiently.
• Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objectives of this position.
• To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel’s policy on Fire, Hygiene, Health & Safety.
• To ensure that all potential and real hazards are reported and rectified immediately.
• To understand and strictly adhere to the Hotel’s Employee rules & regulations.
• To report for duty punctually wearing the correct uniform and name tag at all times.
  
  

Skills, Knowledge and Expertise

• 1-2 years of Accounts Receivable Supervisor experience
• English – excellent oral and written skills (as applicable)
• Proficiency in Excel and Word
• Experience in respective accounting software is a plus Knowledge of the generally accepted accounting principles and local regulations
• Applies a professional, confidential, and ethical approach at all times
  
  

Benefits

Founded in Germany in 1897, Kempinski Hotels has long reflected the finest traditions of European hospitality. Today, as ever, Kempinski is synonymous with distinctive luxury.

Located in many of the world's most well-known cities and resorts, the Kempinski collection includes hotels in a grand manner, pace-setting modern establishments, and older hotels of individual charm. All blend gracefully into their surroundings and offer luxurious accommodations, superb cuisine, and unrivaled facilities - complemented by impeccable service.

For leisure and business guests alike, the name Kempinski has long been synonymous with style, mobility, and efficiency. Put simply, they are the first choice for the discerning individual.

In addition to operating many of the finest city hotels in the world, Kempinski is a name that can now be found in many exciting resort locations, each combining local flair and ambiance with the international standards of service and luxury that Kempinski guests have come to expect.