Administrative Officer.1012586

Administrative Officer - College of Computing and Mathematical Sciences

• Provide assistance and support to the Dean and Colleges in all the day-t-day administrative and
operational duties
• Enhance and implement administrative systems as and when needed to increase efficiency
•Coordinate on the Line Manager's various projects and initiatives and follow through on issues in a
timely manner
• Review and summarize miscellaneous reports and documents; preparing background documents as
necessary
• Provide secretarial support to departmental meetings; organize meetings, coordinate items for
agenda, prepare required documentation, take minutes of meetings and follow up on details to ensure
timely and accurate dissemination of information;
• Coordinate logistics for speakers, guests, visitors ensuring appropriate faculty and staff members are
present, wherever required.
• Ensure protection, security and confidentiality of all files, records and reports
• Maintain and update filing system for the department, paper and electronic, to store all critical
documents, decisions and such for future reference;
• Participate in and assists with the recruitment of staff with new hire selection process
• oordinate with human resources department to have positions posted;
• Coordinate with the Human Resource department with regards to the on-boarding process of the
new faculty members
• Archive and maintain the confidentiality of departmental files, databases, records, and/or other
documents; retrieve files and when required and according to Khalifa University policies and
procedures
• Provide assistance in the understanding and interpretation of the University's policies and
procedures, when needed, to ensure that faculty members are in compliance with policy standards
• Provide a variety of administrative support functions.
Adhere to the University's information security and confidentiality policies and procedures, and
report breaches or other security risks accordingly
• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as
and when needed.
• Demonstrate a strong commitment and practice to maintaining a safe and healthy work environment.
• Perform any other tasks assigned by the Line Manager