Procurement Supervisor

Overview

The Req to PO analyst will be working in a fast-paced high-volume environment that requires strong communication and organizational skills with an attention to detail. This position will be responsible for majorly communicating with suppliers & internal teams - finance and treasury team for the payment upload & transfer, to faclitate timely invoice processing, resolving supplier invoice exception resolution, feeback on overdues & payment plan, Invoice reconciliation and support internal & external stakeholders

Responsibilities

• Lead custom clearance operations internally and externally.
• Lead Waste management process internally and externally.
• Responsible to co-ordinate with suppliers to get clarification about helpdesk replies which are unclear
• Manage regular calls with the supplier finance team to give them feedback on overdues and payment plans.
• Faclitate in getting the missing invoice copies form the suppliers and send it to receiving room for scanning.
• Manage upload advance payments on the system.
• Connect regular basis with PEP finance team to review the payment plan.
• Follow up with finance and treasury team for the payment upload and transfer.
• Follow up with banking team to get swifts of transferred payments.
• Follow up with engineering team for missing GR.
• Attend supplier complaints about delayed payments and route to the appropriate team members.
• Attend inquiries about rejected invoices from suppliers and route to the appropriate team members.
• Support in having the breakdown of the transferred payments for the supplier as they don’t receive payment advice.
• Responsible to co-ordinate between the suppliers & internal AP team for timely Invoice processing
• Resolve Invoice exception resolution related to supplier
• Providing accurate, complete and timely responses to e-mails and queries from internal and external stakeholders
• Receive supplier SOA, sending SOAs to finance and helpdesk teams.
• Maintain Templates, Create/Approve/Manage Requisitions, PO, Blanket PO & track status
• Review AP invoice aging & AP AP Reconciliation to ensure compliance
• Faclitate manual Invoice payment execution
• Monitor shipping ETA’s & manage custom clearances
  
  

Qualifications

• Strong interpersonal skills (needs to be able to build relationships with Suppliers & Users) ability to interact effectively with all levels of internal teams and suppliers
• Strong organizational, investigative, communication and strategic thinking skills
• Ability to prioritize and handle multiple tasks simultaneously
• Proficiency in Microsoft Office software (Word, Excel, Powerpoint)
• Professional presentation experience
• Ideally with a Procurement or finance/analytical background
• Good English level (Very good written and spoken)
• Bachelor’s Degree
• 4 to 5 years of experience