DOCUMENT CONTROLLER

Job description: Job Purpose

To manage and organize a company's documents, ensuring that they are stored, accessed, and processed efficiently and accurately, maintaining document control systems, managing document distribution, and ensuring that documents comply with company policies and ISO 9001 standard and Expert on Aconex System

Key Accountability Areas

•  Skills:  Good working knowledge of Office software (Excel, Word, Power Point, Outlook) and a good level of Computer Literacy and knowledge of ISO 9001 standards and regulatory requirements.                •  Version Control: Input document data into the standards registers ensuring that the information is accurate and up to date monitoring of Log Status.                •  Confidentiality and Security: Maintaining confidentiality and data security measures for sensitive documents and information, including implementing access controls and encryption where necessary.                •  Document Retrieval and Archiving:  Facilitating the retrieval of documents as needed, maintaining organized archives, and implementing retention schedules to ensure compliance requirements.                • Compliance and Audit: Perform regular audits of document control processes to ensure compliance with regulatory requirements as per ISO standards.                • Aconex Expert: should have practical experience on Aconex System                 

Role Accountability

•  Document Management:  Establish and maintain efficient document control procedures to ensure all incoming and outgoing documents with company Stamp.                •  Document Tracking: Tracking the flow of documents throughout their lifecycle, including creation, review, approval, distribution, and archiving.                •  Document Control Systems: Implementing and maintaining document control systems, such as document management software (DMS) or electronic document control systems, to facilitate document tracking, version control, and access permissions.                •  Communication: Ability to work independently and collaboratively in a fast-paced environment. convey complex information clearly and concisely, both in documentation and during interactions.                            •  Distribution:  Ensuring that drawings with stamp for distribution to related concern, both internally and externally, while maintaining confidentiality and security as required.                • Recordkeeping: Maintaining accurate and up-to-date records of document transactions, including tracking document Log status, changes, and approvals.                •  Compliance:  Ensuring that documents adhere to regulatory requirements, standards, and organizational policies.                • Review Process: Coordinating the review and approval process for documents, including routing documents to appropriate stakeholders for feedback and approval.

Academic Qualification Bachelor Degree in Administration Institute Work Experience 2 to 4 Years Technical / Functional Competencies Design Specifications Design Tools Profile description:

Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.

 

The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.

 

alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.

 

For more information about alfanar, please visit alfanar.com