Admin Assistant

Job Description

Al Danah Charter School is an American Curriculum school in the beautiful city of Abu

Dhabi. With our globally recognised and admired curriculum, dedicated and

passionate practitioners and outstanding teaching and learning, Al Danah Charter

School is a great place to work. It has an exciting, diverse, and progressive learning

community that is committed to fulfilling the National Agenda for our Emirati students.

Our learning culture is under pinned by our mission statement, Excite, Challenge,

Empower allowing all students to thrive.

This is an exciting opportunity to join the highly successful Aldar family of schools and

to help shape the future of Abu Dhabi’s leading school group.

The successful candidates will be closely aligned with our core values and ethos and

possess a genuine understanding and appreciation of the values of the region.

Responsibilities

Main Duties:

• Support with arranging/managing/branding/distribution of all school communications and official documents to parents.
• Translate documents/correspondences from English to Arabic or vice versa
• Type, proofread and distribute a variety of material such as letters, reports and tabulations. Includes entering, amending and retrieving information, and performing security copying and archiving of documents.
• Responsible for all communications to School Parents which may include but not limited to Homework, Educational visits and invitations to events and/or any messages asked by SLT to be sent to parents.
• Maintain up to date records for relevant information and to enable to generate accurate reports.
• Create surveys and share it with parents and follow up as needed.
• Send parent comms through SMS Channel and other school platforms such as school voice, seesaw and TEAMS.
• Managing School Voice application and contacting school voice coordinator if parents have any issues with the app.
• Developing & managing spreadsheet to track certain data (Student information/Media consent forms/ Health declaration/ Medical Records/ Al Hosn result)
• Tracking close contacts to positive cases and sending the required email to students as well as SMS to parents.
• Support the Admin Team (Registration, Attendance, Front of House) on various tasks whenever needed
  
  
  

Specific duties:

• Attend all administration meetings, prepare agenda’s and take minutes as necessary
• Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder’s responsibility
• Design new documents, where necessary, to improve the school’s effectiveness
• Attend any training deemed necessary in relation to the role
• Maintaining up to date records for all Secondary pupils on engage
• Mail merge letters to provide a more personalized service for parents and attached to DMS system
• Ensure all fire registers are up to date and accurate
• Perform other duties as requested by direct and dotted line reporting managers/ supervisors
• Supporting any hospitality needs for meetings and events and checking to make sure the venue is ready with all items before the event/ meeting.
  
  
  

Qualifications

Minimum Qualifications : Bachelor’s Degree in the related subject

Minimum Experience : At least 1 year of experience in a similar role

Job Specific Knowledge & Skills :

The successful candidate will require use of Microsoft Office, enthusiasm, initiative, flexibility, good interpersonal skills, motivation, resilience, patience, ability to work flexibly as a member of a team and ability to hit the ground running!

Applicants must be confident

Good literacy skills and an excellent command of both English and Arabic.