Receptionist
- H. M. Al Rugaib & Sons Trading Co. - شركة حمد محمد الرقيب و أولاده التجارية
- Al Khobar Saudi Arabia
- Other
- Full-time
وصف الوظيفة
The receptionist is the first point of contact for visitors and clients at the company. The role involves providing a professional and friendly experience for visitors by managing phone calls, greeting guests, scheduling appointments, and handling various administrative tasks.
Key Responsibilities
- Greeting Visitors:
- Welcome visitors and clients with a professional and friendly demeanor.
- Register visitor information and direct them to the appropriate departments or personnel.
- Phone Management:
- Answer and direct phone calls to the relevant departments or individuals.
- Handle phone inquiries in a courteous and efficient manner.
- Scheduling and Appointments:
- Organize appointments and meetings for management or departments.
- Follow up on scheduled appointments and ensure all necessary materials are available.
- Administrative Tasks:
- Handle incoming and outgoing mail.
- Provide administrative support, including organizing files and documents.
- Supply Coordination:
- Monitor inventory levels of office supplies and reorder as necessary.
- Collaboration with Teams:
- Work closely with other departments to ensure smooth operations within the office.
- High school diploma or equivalent (a college degree is preferred).
- At least [X] years of experience in a similar role.
- Strong communication skills and the ability to interact professionally with clients and colleagues.
- Proficiency in basic computer programs, such as Microsoft Office.
- Ability to multitask and prioritize work.
- Organizational skills and attention to detail.
- Excellent interpersonal and communication skills.
- Ability to work under pressure and in a multitasking environment.
- Professional demeanor and strong work ethic.
- Strong organizational and time-management abilities.