Admin. Officer

4163BR

Admin. Officer

Aga Khan Foundation

The position

BACKGROUND

Om Habibeh Foundation (OHF) is an Egyptian non-profit organization established in 1991 under the supervision of the Ministry of Social Solidarity. OHF is the implementation agency for the Aga Khan Foundation Egypt and is an affiliate of the Aga Khan Development Network of organizations and was founded by Om Habibeh Mohamed Shah Aga Khan to contribute to and support local communities in areas including health care, education, and providing income for deprived communities through long-term development activities. OHF works in the following areas: Continuing Education, Civil Society, Agriculture and Food Security, Economic Inclusion, Women Empowerment and Early Childhood Development.

Position Objectives

The incumbent will be responsible for ensuring that the organizational and administrative activities of the office duties are completed efficiently and effectively, through performing various administration, logistics activities.

Storekeeper manage store operations and ensure the safety and security of inventory. They must closely monitor inventory levels and transactions to maintain adequate stock levels while avoiding overstocking or stock shortages.

Core Responsibilities

• Carry out and coordinate administrative and logistics activities.
• Schedule work assignments, set checklists and routine tasks sheets, priorities, and manage the work of subordinates.
• Proper record keeping and filing system.
• Manage all the car requests and transportation matters, such as car tracking, schedule, ... etc.
• Achieve financial objectives by anticipating administrative requirements, budget management in coordination with the line Manager.
• Maintain the Petty-cash operations i.e., replenishments and disbursement requirements of electricity, water, telephone, and internet bills, refreshment, stationery, … etc.
• Assist in schedule and organize in-house and external events.
• Responding to telephone calls and sending faxes as needed.
• Managing the day-to-day operations and performing other administrative tasks as required.
• Maintaining inventory levels and ensuring stock is organised and easily accessible.
• Receiving new shipments of products and checking them for accuracy and quality.
• Recording all inventory transactions, including deliveries, returns, and adjustments.
• Keeping the store clean and tidy, including organising displays and removing clutter.
• Maintaining accurate records of all transactions.
• Collaborating with other team members to ensure the smooth running of the store.
• Performing any other duties assigned by the management team.
  
  

The requirements

Education

QUALIFICATION & EXPERIENCE:

• Bachelor’s degree in commerce or business administration or an equivalent certificate in any other related field.
  
  

EXPERIENCE:

• 3-5 years relevant admin experience, preferably in the field of development.
• Very good knowledge of Microsoft Office applications (word, excel, power-point, … etc.).
• Knowledge of computers and electronics is an asset.
• Customer service oriented and ability to exercise sound operational judgment.
• Excellent verbal and written communication and presentation skills in Arabic & English.
• Ability to interact well with partners and staff.
• Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
  
  

Working Conditions

Hybrid, inside and outside office.

Safeguarding Policy

OHF has policies and systems in place to prevent sexual abuse, neglect, exploitation, harassment, bullying, and sexual harassment. It is also to safeguard children, adults, our teams, consultants, volunteers, partners, beneficiaries, and all stakeholders. OHF will ensure a workplace culture built on respect, tolerance, diversity, and inclusion.

Gender Equality

OHF is committed to supporting gender equality in all of its programmes and internal operations by eliminating sex discrimination, harassment, and sexual harassment and promoting equality for women and men in all hiring process starting from open call for a position, interview process, selection process, salary, benefits…etc.

Climate Resilience

Environment and climate are core strategic priorities and cross-cutting themes for OHF. OHF helps communities to increase resilience to climate change via awareness raising, infrastructure, resource management and clean energy.

People With Disabilities

OHF is committed to including persons with disabilities in all its programmes and projects.

Sector

Social Development

About The Agency

The Aga Khan Foundation is a leading global development organisation working to tackle the root causes of poverty. For more than 50 years, we have helped create strong community institutions that support sustainable, locally driven initiatives to improve the lives of millions of people. By combining local knowledge with global best practices, we strive to bring about transformative and long-lasting improvements to quality of life.

Working alongside the agencies of the Aga Khan Development Network and through partnerships with local communities, civil society and business as well as governments and international aid agencies, we are building a future where we all thrive together.

Region

Middle East

Location

Egypt

Salary

Salary and package to attract the best candidate

Job Expires

01-Feb-2025