Office and Admin Coordinator
- Gulfa Mineral Water and Processing Industries L.L.C
- عجمان - الإمارات العربية المتحدة
- Full-time
وصف الوظيفة
Key Responsibilities
- Office Operations Coordination: Oversee daily operations of office facilities, including managing office supplies, maintenance, repairs, and safety inspections.
- Site Visits: Conduct regular visits to office locations and accommodations to assess facilities, ensure compliance with health and safety regulations, and address any maintenance or operational issues.
- Quotations & Estimations: Prepare detailed quotations and cost estimates for facility services, office repairs, and accommodation-related expenses.
- Policy & Procedure Development: Develop and implement policies and procedures for office operations and accommodations, ensuring compliance with safety regulations and company standards.
- Vendor & Contractor Liaison: Act as the main point of contact for external vendors, contractors, and service providers for office-related services, repairs, and accommodation management.
- Facility Audits: Conduct audits across all office locations and accommodations to evaluate condition, safety, and compliance with regulations.
- Record Management: Maintain detailed records of office maintenance, repairs, employee accommodation arrangements, and service agreements.
- Emergency Response Procedures: Develop and implement emergency response procedures for both office spaces and employee accommodations to ensure safety.
- Administrative Support: Provide essential administrative support, including managing work orders, overseeing daily office operations and maintaining office records.
- Proven experience in office administration, facility management, or a related field.
- Ability to manage both office spaces and employee accommodations effectively.
- Strong organizational skills with attention to detail.
- Excellent communication and interpersonal abilities to interact with vendors, contractors, and internal teams.
- Knowledge of health and safety regulations related to office spaces and employee accommodations.
- Proficiency in Microsoft Office Suite.
- A valid driver’s license and reliable transportation to travel between office locations and accommodations as required.
