Assistant Manager, Real Estate and Administration (Travel) - 2 Positions
- African Export-Import Bank (Afreximbank)
- Cairo, Cairo Governorate, Egypt
- Full-time
وصف الوظيفة
- Oversee travel arrangements for Bank staff in accordance with the Bank’s travel policy and staff travel plans as may be directed by Management.
- Ensure that routing, issuance of travel tickets and transfers are done in a professional, accurate and timely manner.
- Monitor the coordination process of all ground transportation arrangements including dispatching vehicles and drivers.
- Ensure that the travel team keeps travelers informed of travel details, provides the needed support to all travelers in5. Oversee bookings and schedules for travelers and direct the travel team in coordinating with the bank’s travel partners, including airlines and hotels.
- Work hardly to continually improve the travel experience and to achieve team’s objectives.
- Monitor the department’s financial budget and take corrective actions in case of any variances.
- Prepare Invitation Letters addressed to facilitate the issuance of visas for staff who are travelling on business with minimum delay.
- Liaise with all team members and the other travel partners, including airlines and hotels, to smoothly manage bookings and schedules, for the travelers.
- Manage and supervise team performance & work hard to continually improve the travel experience and to achieve team’s objectives. using SAP Concur and resolves travel related issues and concerns.Team Management:1. Manage day-to-day operations of the team and ensure its compliance with pre-agreed service level agreement and Bank policies and procedures.
- Evaluate and direct team members, perform regular assessment to ensure the compliance with all the agreed upon KPIs.
- Create clear and adequate workflow that ensures a smooth execution of all the ongoing tasks.
- Ensure that strategies and processes are in place to meet business objectives and operational needs.
- Build effective team spirit to enable all team members work well together and achieve team’s optimum performance.
- Build trust and improve accountability in the team by setting clear expectation, listening and creating a space for their contribution, challenging and inspiring them, accepting mistakes and work on their weakness.Other:Perform other related duties as assigned.
- Total Years of Experience: More than 10 years.
- Experience in the same field/department: More than 10 years.
- Experience in the same position: 4-6 years.
- Master’s degree in Business Administration or any relevant field.
- Fluent: Arabic, English.
- Intermediate: French (preferred).
- Software Proficiency:
- Microsoft Word, Excel, PowerPoint, and Outlook.
- Excellent data entry and typing skills.
- Technical Skills:
- Corporate travel management experience.
- Experience in event planning or coordination in a corporate environment.
- Knowledge of international travel regulations.
- Certifications/Licensure (Preferred but not required):
- Specialized training in corporate travel management.
- Training in travel and tourism.
- IATA & Geographic Advanced Course (preferred).
- Amadeus Course (preferred).
