Executive Assistant to CEO
- Kaizen
- Dubai - United Arab Emirates
- Full-time
وصف الوظيفة
As the Executive Assistant to the CEO at Kaizen, you will play a critical role in managing the CEO's calendar, facilitating communication across various departments, and ensuring operational efficiency. This position demands a proactive and organized individual who can handle a fast-paced environment while maintaining professionalism and confidentiality.
Key Responsibilities:
- Calendar Management: Proactively manage and optimize the CEO's calendar, scheduling meetings, appointments, and travel itineraries with precision.
- Communication Facilitation: Serve as a liaison between the CEO and other executives, teams, and stakeholders, ensuring timely and clear communication.
- Meeting Preparation: Prepare briefing materials, agendas, and follow-up documents for meetings and engagements involving the CEO.
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality regarding corporate matters.
- Project Management: Support the CEO in various projects, tracking progress, milestones, and deadlines to ensure successful delivery.
- Event Coordination: Organize internal and external events attended by the CEO, ensuring smooth execution and logistics.
Success Metrics (KPIs):
- Accuracy and efficiency in calendar management
- Quality of briefing materials
- Timeliness of communication
- Stakeholder satisfaction ratings
- Successful execution of projects within deadlines
- Effective management of events
Competencies Needed:
- Proactive Communication: Ability to address issues effectively and communicate clearly with all levels of management.
- Organizational Skills: Exceptional ability to manage multiple priorities and work well under pressure.
- Attention to Detail: High level of accuracy in work, particularly in scheduling and documentation.
- Interpersonal Skills: Strong ability to build relationships and work collaboratively across teams.
- Time Management: Manage and prioritize tasks efficiently to meet various demands.
- Discretion: High degree of professionalism and ethical handling of confidential information.
Outcomes Expected:
- Effective management of the CEO's time and priorities, leading to increased productivity.
- Enhanced communication flow within the organization.
- Successful completion of special projects and initiatives as defined by the CEO.
- Smooth coordination of events and meetings, contributing to the overall operational effectiveness of the company.
متطلبات الوظيفة
Education: Bachelor’s degree in Business Administration, Management, or a related field.
Experience: Minimum of 5 years of experience supporting C-level executives or senior management, preferably in a fast-paced corporate environment.
Language Skills: Proficiency in Arabic (written and spoken) is required, along with strong English communication skills.
Technical Skills: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Slack, Zoom). Experience with project management software is a plus.
Communication Skills: Ability to communicate professionally and effectively with internal and external stakeholders.
Organizational Skills: Demonstrated ability to manage multiple tasks, projects, and priorities efficiently.
Attention to Detail: Strong attention to detail and exceptional accuracy in documentation and scheduling.
Discretion and Confidentiality: Proven ability to handle sensitive and confidential matters with professionalism.
Problem-Solving Skills: Ability to address challenges efficiently and propose effective solutions.
If you are a highly organized, proactive individual with a proven track record of supporting executives, we invite you to apply and become a vital part of our team at Kaizen.
We can't wait to see what you can bring to our innovative organization!
