Freelance Project Manager
- Electra Solutions
- Dubai - United Arab Emirates
- Full-time
وصف الوظيفة
At Electra, we seek skilled professionals who are committed to our goal of becoming the predominant contracting partner for local and international clients seeking to organize events within the GCC. Reporting directly to the Projects Director, the Project Manager plays a crucial role in overseeing projects from their initial setup to final onsite delivery, including dismantling. As the primary contact, the Project Manager assumes full responsibility for the project, ensuring timely delivery within defined scope and budget.
Responsibilities:
Main Point of Contact:
- Act as the liaison between clients and all internal and external stakeholders to facilitate seamless communication.
Project Preparation:
- Thoroughly analyze project details and constraints to develop a strategic action plan aimed at successful project delivery.
- Collaborate with Designers to create technical drawings and compile necessary execution documents.
- Establish a comprehensive production and build-up schedule aligned with project milestones.
- Generate project P&L forecasts based on the provided budget to monitor progress and ensure profitability.
- Distribute essential documentation such as technical drawings and project plans to the production team, subcontractors, and site managers.
Project Execution:
- Employ effective cost-control measures to manage job expenses while aiming to exceed budgetary expectations.
- Oversee the deployment of internal and external resources and manage external labor and project-related purchases.
- Evaluate and manage project financial components to optimize cost control and profitability.
- Adapt to changes in project scope, schedule, and budget as necessary.
- Provide ongoing updates to clients regarding project status and consult the Account Manager when issues arise.
- Prepare all required health and safety documentation, including risk assessments and method statements.
Project Delivery, Closure, and Reporting:
- Ensure all project files and documentation are regularly updated in the server and ERP system.
- Maintain a positive and constructive relationship with the client representative and stakeholders to enhance the customer experience.
- Compile all documentation needed for project closure, including performance evaluations and financial reports.
Required Knowledge & Experience:
- Minimum of 5 years’ experience in Project Management within events, exhibitions, or a related industry.
- Bachelor’s degree in Project Management or a related discipline.
- Proficient in materials, fabrication methods, and techniques (carpentry, painting, steelworks, and electrical systems).
- Exceptional planning capabilities and experience in budget development and tracking.
- Skilled in managing client relationships.
- Strong organizational skills with a focus on detail and multitasking.
- Demonstrated critical thinking and problem-solving abilities.
- Must hold a valid UAE driving license.
Health, Safety, and Environmental Responsibilities:
- Utilize machinery, equipment, and tools provided by the company with care.
- Wear the personal protective equipment required by the company.
- Avoid tampering with safety devices on machinery and installations.
- Adhere to safety and environmental regulations to cultivate a safe work environment for all.
متطلبات الوظيفة
• Being the main point of contact of the project and liaise between the client and all internal and external stakeholders.
Project preparation:
- Studying and understanding all the details and constraints of the project and putting in place an action plan towards the success of the project.
- Working with Designers to prepare the technical drawings and all relevant documents for the execution of the project.
- Being the main point of contact of the project and liaise between the client and all internal and external stakeholders.
- Developing a proper production and build up planning in line with the project milestones.
- Preparing project P&L from the budget provided to track and monitor progress and performance of the project making sure of a profitable gross margin.
- Providing production crew, subcontractors and site managers with necessary documentation including but not limited to technical drawings bill of quantities, project planning, access permits, etc
Project execution:
- Challenging and controlling job costs to meet budget and beat targets using available tools and techniques.
- Monitoring the use of internal and external resources including management of outside labor and approval of all purchases related to the project.
- Understanding and analyzing project financial aspects in order to control costs and maximize profitability.
- Managing changes to the project scope, project schedule and project budget.
- Providing client with constant updates regarding status and issues and escalating to the Account manager when needed.
- Preparing all the needed documentation for health and safety including but not limited to risk assessment and method statement.
Project delivery & closing, and reporting:
- Keeping the server and ERP system up to date with all relevant project files and documents.
- Managing the relationship with the client representative and all stakeholders of the project keeping in mind a successful customer journey.
- Preparing all documentation for the closure of the project including performance and financial reports
KNOWLEDGE & EXPERIENCE:
- 5 years plus experience in Project Management in events exhibitions or any related field.
- Bachelor’s degree in Project Management or relevant field
- Technical knowledge and strong awareness about materials and fabrication methods and techniques (carpentry, paint, steel, and electrical).
- Excellent planning experience.
- Developing and tracking budgets.
- Client facing and management.
- Solid organizational skills including attention to detail and multitasking skills.
- Critical thinking and solution provider.
- UAE DRIVING LICENCE HOLDER
General Obligations towards Health, Safety and Environment:
• You will correctly use machinery, appliances, tools, transport, and all equipment issued by the company.
• You will correctly use personal protective equipment supplied by the company.
• You will not remove any safety devices for any machinery or installations.
• You will perform all tasks set forth by safety and environmental regulations and thus cooperate with Electra to ensure a working environment and condition that do not pose any risks in terms of health, safety and environment to others.
